Loan Requests

Museum Boijmans Van Beuningen maintains an intensive and generous loan program. Each year, between 400 and 500 artworks are loaned to museums all over the world.

Each loan request is carefully assessed, and the requesting institution must comply with our loan conditions. Before a loan can be approved, Museum Boijmans Van Beuningen assesses not only the availability of the work, but also its suitability for travel, its condition, and the circumstances at the requesting institution. For this reason, a loan request must be submitted at least 6 months prior to the opening date of the exhibition. For loan requests involving 8 objects or more, an application period of 1 year applies. This time is required to organize and plan all arrangements. Loan requests submitted after these deadlines will not be considered.

Requirements

The loan request must include the following components:

A synopsis of the exhibition and a substantive justification explaining why the works are important to the exhibition
Exhibition dates and location(s)
A final list of the requested works, including inventory numbers (available via Collection Boijmans Online – Museum Boijmans Van Beuningen)
Contact details of the applicant
The museum’s facility report, preferably in accordance with the AAM (American Alliance of Museums) model
Climate data for the space in which the work will be exhibited, from a period comparable to the loan period

The application should be addressed to the Director, Ms. Ina Klaassen. Museum Boijmans Van Beuningen prefers fully digital loan correspondence. The application may be emailed to the Loans Department at loans@boijmans.nl.

Upon receipt of the loan request, you will receive an acknowledgment of receipt. The assessment of the request then takes approximately 4 months. If the object is unavailable, too fragile, or if the request does not meet the requirements, the application may be rejected. You will be informed as soon as possible. If the request is approved, you will receive an overview of the loan costs and the conditions under which the work can be lent as soon as possible. Upon agreement by the borrower, the Loans Department will draw up a loan agreement.

Costs

Museum Boijmans Van Beuningen does not charge a loan fee. However, a fee may be charged if the requesting institution does not have its own collection. In any case, the borrower should take the following costs into account:

Preparation of a condition report: €75 per hour, per work. In some cases, this amount may be higher or lower, depending on the size and/or complexity of the work.
Costs for necessary conservation or restoration treatments to make the work fit for travel and exhibition, such as glazing, framing, dusting, retouching, adjustments to the frame, a climate vitrine, etc.
Framing of prints and drawings: approximately €75 per work. Costs depend on the size and/or complexity of the work.
Insurance: the loan is insured all-risk and nail-to-nail by Museum Boijmans Van Beuningen. The insurance premium is charged to the borrower. Prior permission must be obtained for the use of Government Indemnity.
Transport by a recognized Dutch fine art transporter. A choice can be made from the following companies: HIZKIA, Kortmann Art Packers & Shippers, or Imming Logistics. Transport costs are invoiced directly by the transporter.
Packing materials (e.g. rental of a climate crate): the borrower is responsible for the packaging of the loan, in accordance with the guidelines of Museum Boijmans Van Beuningen. Packing of the loan is carried out by the transporter. You must first contact the responsible registrar and subsequently a transporter. Packing costs are invoiced directly by the transporter.
Courier costs: if the museum sends a courier to accompany the loan, the courier’s travel expenses, such as train tickets, will be charged via the transporter. The borrower will be asked to arrange hotel accommodation for the courier. Within Europe, Museum Boijmans Van Beuningen charges a per diem of €80; outside Europe, a per diem of €90. Depending on local circumstances, Museum Boijmans Van Beuningen reserves the right to increase or decrease the per diem amount. The borrower will be informed in good time.

Conditions

Museum Boijmans Van Beuningen generally applies the following climate and light requirements:

Paintings and works on paper: a constant temperature of 20°C ± 2°C. Fluctuations may not exceed 2°C within a 24-hour period.
Relative humidity (RH): 50% ± 5%. Fluctuations may not exceed 5% within a 24-hour period.
Light levels: the intensity of (artificial) light may not exceed 50 lux for objects that (partly) consist of sensitive materials such as paper, photographs, plastics, and organic materials. For all other objects, a maximum of 200 lux applies.
For other works and in specific cases, different requirements may apply.

Other

Please note: if an application that is already under review is withdrawn by the requesting institution at a certain point, any costs already incurred will be invoiced.
Images of works may be requested free of charge via Image Requests – Museum Boijmans Van Beuningen. If a work is still under copyright, the borrower is responsible for arranging the rights for the use of the image.
Museum Boijmans Van Beuningen appreciates receiving one copy of the exhibition catalogue. In some cases, two copies may be requested.

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Requirements

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